Which Cloud Accounting Software Is Better: Xero or FreshBooks?

Which Cloud Accounting Software Is Better: Xero or FreshBooks
  • Jan 25, 2023
  • Posted By: Robert
  • Category: Accounting

Running a business involves several activities. You strive hard to find customers, recruit skilled employees, create marketing strategies, and take care of the finances.

In addition to these vital tasks, accounting still holds a pivotal position. However, you wouldn’t want to invest considerable time handling ledgers, invoices, and balance sheets.

To help simplify accounting tasks, corporates now rely on cloud applications. In fact, the market value of these platforms has surpassed the USD 145 billion mark.

Amidst all the accounting software, the Xero vs. FreshBooks comparison resurfaces regularly. Both cloud accounting applications aim to facilitate you in their unique ways.

Still, it becomes crucial to identify the most suitable platform that suits your requirement. This blog emphasizes simplifying your decision between the two prominent accounting tools.

Xero Vs. FreshBooks: A Quick Look

Before moving on to understand each comparative aspect, here’s a quick look at the two cloud-based accounting tools:




Foundation year 2006 2004
Country of origin New Zealand United States of America
Price range per month (approx.) USD 13 – USD 70 USD 15 – USD 55
Maximum number of users Unlimited One (Can add extra users)
Platform compatibility Cloud, iOS, Android Cloud, iOS, Android
Ideal end user Established businesses and corporates Self-employed individuals, freelancers, small companies

The Xero vs. FreshBooks comparison demands careful contemplation of each aspect in depth. Every individual facet can prove instrumental for your company’s functioning.

So, in addition to acquiring a superficial glance, it is crucial to delve deep and understand both the software and its USPs.

Understanding The Aim and Utility of Xero

In the original essence, Xero is a cloud-based accounting software that is suitable for various established organizations.

Understanding The Aim and Utility of Xero

Source: blog.azuregroup.com.au

Here are the most popular highlights of this platform:

  • User-friendly interface
  • Over 3.5 million global subscribers
  • Access to video tutorials
  • Demo Company feature

The Xero vs. FreshBooks debate gels down to one crucial aspect — the target audience. Notably, Xero is most beneficial to businesses in the ecommerce, nonprofit, hospitality, legal, and advertising sectors.

Knowing FreshBooks at A Glance

Developed in Ontario, FreshBooks is a cloud-based accounting software that is most useful to small-scale entrepreneurs.

Knowing FreshBooks at A Glance

Source: anytechtrial.com

These points make it stand out in the cloud application market:

  • Intuitive interface
  • The global user base of over 30 million
  • Multiple functionalities
  • Unique time-tracking feature

The end users of FreshBooks are freelancers and small companies working in the legal, contracting, creative, and consulting domains.

Overall, this basic information about both platforms proves helpful to explore the Xero vs. FreshBooks comparison ahead.

Xero Vs. FreshBooks: The Deciding Factors

This section elaborates on some of the essential aspects that you utilize in accounting software.

1. User Interface (UI)

Before choosing any cloud or offline software, you should first pay attention to the following aspects:

  • User interface
  • User experience
  • Security features
  • Integration modules

In the Xero vs. FreshBooks debate, UI is the first point for differentiation. Both cloud-based accounting software can suit different types of business people.

Xero UI

In simple words, the interface of Xero feels professional and minimalistic. The dashboard supports customization and offers a concise look.

You receive an overview of the financial information and options for navigating your account. However, Xero does not support a straightforward guide or tips to explain various processes vividly.

FreshBooks UI

In the case of FreshBooks, the user interface is straightforward but more friendly. You can perceive it to be semi-professional. The setup process is relatively easy, and the colors are bright.

The UI font is semi-formal and aimed to make accounting a fun activity. So, if you prefer a comparatively casual software interface, FreshBooks can be the right choice.

So, who wins this Xero vs. FreshBooks parameter? Well, it’s a tie.

2. Reporting and Documentation

This facet is the cornerstone of any cloud-based accounting software. Here are the ideal features that you should look for in any economic tool:

  • Financial reports
  • Invoice documents
  • Budgeting reports
  • Access to important KPIs

So, before finalizing any finance-based software, ensure that all these aspects fall under the same bracket.

Xero’s Reporting Support

This platform offers high flexibility and details in the generated reports. The data presentation is crisp and allows swift analysis of various KPIs.

Notably, Xero supports the creation of standard financial reports along with easy access to view data belonging to any time phase.

FreshBooks’ Reporting Aspect

The reporting tools on this platform are comparatively basic. You need to opt for plus and premium plans to unlock your trial balance, chart of accounts, or create payable reports.

In short, the documentation and reporting capabilities of FreshBooks are quite simple.

Overall, in this aspect of the Xero vs. FreshBooks comparison, the former stands out for any established or mid-sized business.

3. Pricing Model

Most accounting software offers multiple plans to fulfill the requirement of different entrepreneurs. In the Xero vs. FreshBooks comparison, both software offers various pricing models.

Subscription Plans of Xero

This cloud-based accounting platform offers the following pricing options:

  • Early
  • Growing
  • Established

Subscription Plans of Xero

Source: xero.com

All these plans support free updates and charge a monthly fee. Notably, you can also choose the 30-day free trial to evaluate the utility of this software.

FreshBooks’ Subscription Plans

Compared to Xero, this accounting software offers one additional pricing plan:

  • Lite
  • Plus
  • Premium
  • Select

FreshBooks Subscription Plans

Source: freshbooks.com

You can prefer the final plan as a customized alternative. The main difference between this Xero vs. FreshBooks aspect is the number of clients and staff you can manage.

In terms of direct comparison, FreshBooks is less expensive. However, Xero can offer high ROI due to more third-party integrations and 24×7 online support. So, both cloud-based accounting software end with a tie in this aspect.

4. Bank Reconciliation

One of the most significant benefits of modern accounting tools is the real-time comparison of transactions. This process, known as bank reconciliation, is vital to maintain the accuracy of the company’s accounting records.

Let us understand how the two software compares in the bank reconciliation aspect.

Xero’s Bank Reconciliation Capability

All subscription plans of this cloud-based accounting tool support the bank reconciliation feature. You can categorize transactions and receive real-time notifications on your account’s dashboard.

Xero also supports bulk reconciliation for arranging multiple transactions in a single command.

FreshBooks’ Bank Reconciliation Feature

You cannot access this feature with the Lite pricing plan. In addition, the basic pricing model does not support a chart of accounts, ledger, and balance sheets.

Thus, you have certain limitations in your accounting activities. You can still acquire all these features by upgrading to the plus, premium, or select subscription plans.

Overall, in this Xero vs. FreshBooks comparison point, the former proves a propitious option.

5. Prominent Features

Covering all the tools and features of both accounting software is challenging in one blog. Hence, you can evaluate most of the features in this section.

Here are the supplementary features that you receive from subscribing to Xero:

  • Payments
  • Invoicing
  • Inventory ordering
  • Bank reconciliation
  • Expense tracking
  • Purchase ordering
  • Bank account integration
  • Import of bank statements

On the other hand, FreshBooks offers the following popular functions:

  • Invoicing
  • Time tracking
  • Reporting
  • Payments
  • Custom invoices
  • Mileage tracking
  • Invoice conversion

Overall, in terms of features, Xero covers a broad array of useful modules. Also, you can access all the utilities on the native apps of this software.

Still, if you are a freelancer or own a small business, the features in FreshBooks can seem sufficient. So, this Xero vs. FreshBooks comparison can end in a tie. It is still crucial to mention that Xero holds a slight advantage in this department.

In A Nutshell

On the whole, Xero has the edge over FreshBooks in some aspects. It has better support for reporting and documentation. In addition, the platform has more features that can prove helpful for various businesses.

FreshBooks, on the other hand, is less expensive and semi-formal. The UI has engaging aesthetics, and you receive a customizable pricing plan. So, the Xero vs. FreshBooks debate can conclude with the former having a marginal edge.

The end user becomes crucial when choosing software between the two. If you are self-employed or own a small business, FreshBooks can seem a suitable option. However, if you require a long-term solution with more features and support, Xero can be a worthy option to consider.